Document Scanning
PROSCAN® Solutions are experts when it comes to converting physical documents into convenient and easy to find electronic files. Our document scanning services are priced per document. Each document is run through our high-speed scanner, and the quality of the scan is checked throughout the entire process by quality control specialists. We offer optical character recognition (OCR) systems to make text and document contents easily searchable. Each document is saved as a PDF or other type of file in your document management system.
Document Scanning
Standard Scanning services at PROSCAN® are designed to handle everyday business documents such as paper records, invoices, and contracts. This process involves meticulous preparation, scanning, and digital conversion using cutting-edge technology. The benefits of this service include enhanced searchability and accessibility, a significant reduction in physical storage requirements, and improved document security through reliable digital backups.
The Large-Format Scanning service is perfect for oversized documents like blueprints, maps, and architectural drawings. PROSCAN® uses specialized, high-resolution scanners to ensure these large documents are digitized accurately, without needing to piece together multiple smaller scans. This service not only preserves the integrity and details of large documents but also makes them easier to share and store digitally.
Indexing is a critical component of document management that involves categorizing documents in a searchable database. At PROSCAN®, documents are carefully labeled with keywords or codes during the scanning process, which facilitates easy and quick retrieval. This service streamlines the management of digital documents, significantly enhancing organizational efficiency.
PROSCAN®'s Quality Control Assessment ensures that all scanned documents adhere to high standards of clarity and accuracy. Each document undergoes a thorough inspection by specialized quality control personnel, who ensure that the digital outputs are of the highest quality. This meticulous process helps maintain the usability of digital files and minimizes errors in document management.
Bulk Scanning Services are designed for large-scale projects where numerous documents need to be digitized. PROSCAN® utilizes high-speed scanning technology to process large volumes of documents quickly and efficiently. This service is not only cost-effective but also reduces the time needed to convert vast amounts of paper documents into digital formats.
On-Demand Scanning offers a flexible scanning solution that caters to businesses requiring intermittent scanning services. This service allows documents to be scanned as they come, based on specific client requests, providing a cost-effective and flexible option for managing document conversion without the necessity for regular schedules.
PROSCAN®'s Digital Mailroom Services revolutionize the way businesses handle their incoming mail. This service involves the direct reception and digital conversion of mail, which is then electronically sorted and distributed according to client specifications. The benefits of digital mailrooms include enhanced speed of mail processing, improved security, and more efficient distribution of company correspondence.
Destruction services from PROSCAN®'s sister company, PROSHRED®, provide a secure and compliant way to dispose of unnecessary or sensitive documents. Utilizing industrial shredding equipment, documents are destroyed in accordance with all relevant privacy regulations. This service not only protects sensitive information but also ensures that businesses comply with legal standards for document destruction.
Document scanning is the process of converting physical documents into digital formats. This enables easy storage, access, and management of documents electronically, reducing the need for physical space and improving efficiency.
Document scanning offers numerous benefits including improved document accessibility, enhanced security, reduced storage costs, streamlined search and retrieval processes, and a significant boost in overall operational efficiency.
Virtually any type of document can be scanned, including invoices, contracts, blueprints, medical records, legal documents, and historical archives. PROSCAN® specializes in converting a wide range of document types to digital formats.
Yes, document scanning with PROSCAN® is highly secure. We adhere to strict protocols during the scanning process, including secure transportation, storage, and handling of documents. Digital files are encrypted and can be stored in secure cloud environments.
PROSCAN® employs a rigorous quality control process, utilizing state-of-the-art scanning technology to capture high-quality images. Each document is reviewed by our quality control team to ensure clarity, readability, and accuracy.
Absolutely. Once scanned, documents can be accessed remotely from any device with internet access. PROSCAN® offers various solutions for digital document access, including cloud storage and custom APIs.
The timeframe for a document scanning project can vary depending on the volume of documents and the specific requirements of the project. PROSCAN® works closely with clients to establish timelines that meet their needs.
No, there are no strict size limitations. PROSCAN® is equipped to handle documents of virtually any size, from small receipts to large blueprints and everything in between.
Clients can choose to have their original documents securely destroyed or returned to them. PROSCAN® also offers archival services, providing secure storage for documents that need to be retained.
Yes, document scanning is an environmentally friendly option. It reduces the need for paper and physical storage, contributing to less paper waste and a smaller carbon footprint.
The cost of document scanning services can vary based on the volume of documents, the level of indexing required, and any specific handling or security requirements. PROSCAN® provides customized quotes based on the specific needs of each project.
Yes, PROSCAN® can integrate scanned documents into a variety of existing document management systems and platforms, facilitating seamless workflows and access across your organization.
Getting started is easy. Simply contact PROSCAN® to schedule a consultation. Our team will assess your needs, provide a customized plan, and guide you through the process from start to finish.
Besides document scanning, PROSCAN® offers a full suite of document management solutions, including document destruction, data capture services, and secure document storage, tailored to meet the diverse needs of businesses.
Absolutely. PROSCAN® is well-equipped to handle large-scale document scanning projects with efficiency and precision. Whether it's a few thousand or several million pages, we have the infrastructure and expertise to manage projects of any size.
