PROSCAN® Solutions are experts when it comes to converting thousands of documents into convenient & easy to find electronic files. Our process begins when we pick up the documents you would like transferred into electronic files. Our document scanning services are priced per document. In order to get an idea of how many documents you need to scan, use this quick reference guide. We will be glad to discuss your exact needs and provide you a custom estimate.
Our secure, state-of-the-art trucks deliver your documents to our scanning center, where the preparation of document scanning takes place. Each document is run through our high-speed scanner, & the quality of the scan is checked throughout the entire process by our quality control specialist.
Your scanned documents are then run through the Optical Character Recognition (OCR) system, & the text of the documents are made searchable. Each document is then saved as a PDF file in a predetermined directory. (Our OCR scanning services are included as part of every package!)
Finally, your documents are indexed into a database which is completely searchable from the very first document to the very last document, making retrieval simple & easy. Your scanned document index will be presented as an XLS or a CSV file that can easily be imported into your current Enterprise Content Management (ECM) system or use with our complete document management system.
Still trying to decide if document scanning is your solution? Read this interesting article on whether to Scan or Not To Scan
PROSCAN® will prepare your documents by going over their quality control procedures to ensure your documents are of the highest quality. There is no need for you to worry about removing paper clips, staples, or sticky notes. We will take care of all of that for you!
High-Speed Document Scanning
Here at PROSCAN®, our state-of-the-art scanning machines work at a pace that gets the job done efficiently while also ensuring the quality of your documents is not lost in the process. Our quality control specialist will guarantee quality service in a time frame that works for your schedule.
Secure Document Scanning
At PROSCAN® Solutions your security is our main concern. Our employees provide the highest level of protection from start to finish of the scanning process.
Our first step in the PROSCAN® Solutions document management process is to provide secure transportation of your documents to and from one of our two facilities. Our state-of-the-art trucks are equipped with alarms, cameras, and CCTV. Along with our physical safeguards, we also ensure a secure network using various methods of encryption and constant monitoring of our network activity,
Once the scanning job has been completed, we ensure your confidential documents and information are properly destroyed. We are able to securely destroy your original paper copies through our shredding division, PROSHRED® Security. Through the shredding process, we ensure the chain of custody is complete and your information will never end up in the wrong hands!
Ensuring your security and confidentiality is of utmost importance to all of our PROSCAN® and PROSHRED® employees. That is why all employees undergo a pre-employment background screening and drug test along with compliance training and proper handling of confidential information. Contact us today to learn more information on our comprehensive and integrated security program!