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Document Storage Solutions

At PROSCAN, we specialize in providing comprehensive document storage solutions designed to enhance security, accessibility, and efficiency. Whether you need off-site storage for sensitive documents or digital solutions for record storage, our tailored services ensure that your important files are always protected and easily retrievable. Trust PROSCAN to deliver reliable and advanced storage options that meet your specific business needs.

Document Storage Solutions

Types of Document Storage Solutions

Off-Site Document Storage Solutions

Off-Site Document Storage

Off-Site Document Storage provides a secure and organized method for storing your documents away from your primary business location. This solution reduces clutter and enhances security, protecting your sensitive information in a controlled environment. Our off-site storage facilities are equipped with advanced security systems and climate control, ensuring that your documents are preserved in optimal conditions and can be retrieved quickly whenever needed.

Climate-Controlled Document Storage

Climate-Controlled Storage

Climate-Controlled Storage is ideal for preserving sensitive documents that are susceptible to environmental damage. Our climate-controlled facilities maintain optimal temperature and humidity levels, ensuring the longevity and integrity of your records. This type of storage is particularly beneficial for documents that require specific environmental conditions to prevent deterioration, such as historical records, legal documents, and medical files.

Archival Document Storage

Archival Storage

Archival Storage is designed for the long-term preservation of important historical records and documents. This solution provides a secure, organized system for maintaining archival materials, ensuring they remain accessible and in good condition for future reference. Our archival storage services include meticulous cataloging and indexing, making it easy to locate and retrieve specific documents when needed, while ensuring they are stored in conditions that prevent degradation over time.

Fireproof and Waterproof Storage
Fireproof and Waterproof Storage

Fireproof and Waterproof Storage

Fireproof and Waterproof Storage offers the highest level of protection for your most critical documents. Our specialized storage solutions are designed to safeguard your records against fire, water damage, and other environmental hazards, ensuring that your important information remains secure and intact in any situation. With these protections in place, you can be assured that your vital documents are safe from natural disasters and unforeseen events.

Benefits of Document Storage Solutions

Document Storage Solutions

Enhanced Security

A key benefit of our document storage solutions. With advanced encryption, secure access controls, and monitored facilities, your sensitive information is protected from unauthorized access and potential breaches.

Document Storage Solutions

Improved Accessibility

Ensuing that your documents are easily retrievable whenever needed. Our organized storage systems and digital access options enable quick and efficient document retrieval, saving time and increasing productivity.

Document Storage Solutions

Cost-Effectiveness

Achieved by reducing the need for extensive physical storage space and lowering administrative costs associated with document management. Our solutions help you optimize resources and minimize expenses, providing significant cost savings over time.

Document Storage Solutions

Compliance and Risk Management

Critical in today’s regulatory environment. Our document storage solutions help you adhere to legal and industry-specific regulations, reducing the risk of non-compliance and protecting your business from potential legal issues.

Document Storage Solutions

Long-Term Preservation

Ensures that your important records are maintained in optimal conditions. Our climate-controlled and secure storage options prevent environmental damage, ensuring the longevity and integrity of your documents over time.

Document Storage Solutions

Space Optimization

Maximizes your available storage area, allowing you to store more documents without expanding your physical footprint. Solutions like high-density mobile shelving and racking systems efficiently utilize vertical space, keeping your storage organized and accessible.

How Off-Site Storage Works

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INITIAL ASSESSMENT
INITIAL ASSESSMENT

Understanding client needs and current document management practices.

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DATA COLLECTION & ORGANIZATION
DATA COLLECTION & ORGANIZATION

Gathering and categorizing documents for storage.

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STORAGE IMPLEMENTATION
STORAGE IMPLEMENTATION

Setting up physical or digital storage systems.

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ONGOING MANAGEMENT & RETRIEVAL
ONGOING MANAGEMENT & RETRIEVAL

Regular maintenance and easy access to stored documents.

Document Storage Solutions FAQs

 

We offer both physical and digital document storage solutions tailored to meet your specific needs, ensuring security and accessibility.

We use partners with secure access controls for digital storage and secure physical storage facilities with climate control and surveillance.

Yes, our storage solutions adhere to legal and regulatory requirements, reducing the risk of data breaches and loss, and ensuring compliance.

During the initial assessment, we understand your document management practices and needs to create a customized storage solution.

Our organized systems and digital access methods ensure that you can easily retrieve documents whenever needed.

We offer continuous support, regular maintenance, and updates to ensure your storage system operates smoothly and efficiently.

Our secure storage facilities protect documents from physical damage, with climate control, surveillance, and organized retrieval systems.

PROSCAN offers customized, secure, and efficient document storage solutions backed by advanced technology and experienced professionals, ensuring your documents are always safe and accessible.

What People Are Saying About PROSCAN®

  • Quick, the building is all the way to the back past the gate for RSM.

    Profile1 Work
    7/28/2020

  • Anthony was so nice and personable!

    Miranda LaVergne
    10/28/2018

  • Convenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly... read more

    Sonia Perez
    10/28/2019

  • I was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing.... read more

    Melanie Bateman
    1/21/2022

  • Excellent service! Very professional and quick turn around.

    Wayne Merrifield
    12/18/2021

  • MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!

    Tracey Hines
    10/30/2018

  • MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!

    Tracey Hines
    10/28/2018

  • Super service. Very quick and easy to get some old tax returns and bank statements shredded. Highly recommend.

    Bill Piersol
    6/28/2020

  • I've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy... read more

    Rachel Stepanek
    6/29/2021

  • This place was great. The customer service was excellent and Roderick really helped me out! Thank you Proshred!

    Keirsten Huth
    10/26/2022

  • Used ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism... read more

    QC Rob
    6/29/2021

  • Fantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point... read more

    Deo_1776
    1/18/2022

  • Professional and all of the people that come are so nice

    tammy adams
    10/28/2016

  • Proshred did a great job for me. I asked for service at my home and they sent a truck. Service was very quick. The filled... read more

    Steve Sherron
    6/29/2021

  • Haney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained... read more

    Jim Strickland
    10/28/2019
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