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Document Scanning and Management Services

DocumentScanning

Digitally transform your papers and physical documents into high-quality, easily viewable digital files, such as PDFs, that are indexable in an online database for you to conveniently find information whenever you need it!

InformationManagement

Through advanced document management systems and software, we’ll help you devise a simple solution to eliminate piles of paperwork and easily find the documents you need, manage workflows within your business, and keep your electronic files secure.

DocumentStorage

Manage and store your documents efficiently and securely in off-site storage. We work with your organization to select documents for relocation to our storage facilities, where they’ll be organized for easy information retrieval.

DocumentDestruction

Once your documents have been scanned and digitized, safely dispose of them using the secure shredding services from our partner company, Proshred® Security. Available anywhere in the United States.

What Are Document Management Solutions?

Document management incorporates scanning services and management systems to streamline your business’s operations related to information retrieval, file sharing, and document security. The main goals of document management solutions are to help your business reduce its document storage and retrieval costs while also improving the productivity and efficiency of your core operations. At PROSCAN we understand your need for flexible and scalable solutions for document management and will help optimize your business for efficiency and growth.

Why Choose Our Document Scanning Service?

PROSCAN is a full-service document scanning and imaging company. We also offer additional document management services, including database setup, copy and print services, and secure document destruction through our parent company, Proshred® Security.

Our primary mission is to help businesses eliminate expensive storage and retrieval costs while increasing office productivity and efficiency. At PROSCAN we understand that every business’s needs are different. We offer:

Free, no-obligation consultations

Competitive pricing based on your needs

A knowledgeable team ready to guide you

Quick, professional, and secure solutions

The PROSCAN Process

a display picture of the PROSCAN process
a display picture of the PROSCAN process

Benefits of Document Management Systems

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Share Documents Easily

Sending documents from one location to another or worrying about who has what version of a contract is over. Now employees at multiple locations can access the same documents digitally and those files can be quickly and securely shared with your clients and vendors.

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Reduce Physical Storage

With our document scanning and management suite, you can reduce your physical file storage, potentially saving thousands of square feet of space while reducing overhead and office clutter. Even better, you’ll be able to access files right from your desk computer or smartphone.

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Find Documents in Seconds

There’s no more hunting for documents. The information you need is at your fingertips in mere seconds with our document management systems. Our indexing and standard OCR processing also means your documents are searchable by their file names and the content itself.

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Increase Compliance

Paper files can fall into the wrong hands or be viewed by people without authorization. They are also at risk for loss or damage. Electronic document management allows you to securely store documents as well as have backups and safeguards to comply with state and federal laws.

Industries We Serve

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Financial
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Manufacturing
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Insurance
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Education
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Healthcare
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Human Resources
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Legal

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Real Estate

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Automotive

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Government

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Construction

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Dental

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Hospitality
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Retail
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Business

Current Document Scanning Technology

At PROSCAN, we are dedicated to protecting your security and offer value throughout all stages of the document scanning, indexing, and management process. Our team is constantly up to date with the latest technology to ensure you receive the most current document management and scanning solutions.

Personalized Document Management Systems

When it comes to the personalization of a document management system, there are numerous elements we consider for your business needs. Our systems handle capturing, processing, archiving, and searching for all documents. We use high-speed and high-tech techniques to capture your information from documents.

Document Scanning Quality Control

Our quality control procedures ensure the highest quality of your PDF and other files that will be completely searchable once your system is in place. And unlike some document management companies that outsource their scanning, PROSCAN scans your documents on-site to ensure quality and information safety.

Advanced Document Management Software

We provide optical character recognition (OCR) scanning, Smart Search software, and enterprise resource planning (ERP) integration as part of your personalized document management system. We also ensure that all of our equipment and software meet rigorous security standards to protect your information and ensure it remains confidential.

Watch Our Videos

Learn why PROSCAN should be your first choice for document management and scanning solutions.

RESOURCES

BlogJul 22, 2024
Ultimate Guide to Document Digitization
Posted by: PROSCAN®
BlogJun 25, 2024
A new look for a modern era
Posted by: PROSCAN®
BlogJun 19, 2024
Fortifying your trust with SOC 2 Type 1 Compliance | PROSCAN®
Posted by: PROSCAN®

Find a PROSCAN Location Near You

Contact Us

PROSCAN® Solutions

Address 1:

75 Post Office Park, floor 2
Wilbraham, MA 01095

Address 2:

803 Pressley Road #108
Charlotte, NC 28217

Office Phone:

1-877-760-1009

Office 1 Hours

Monday – Friday

8:00 AM – 5:00 PM

Office 2 Hours

Monday – Friday

7:30 AM – 5:00 PM

Cities We Service Locally

Document scanning and document management involve the conversion of paper documents into digital files. The main goal of document management is to reduce costs while improving efficiency

Scanning services free up office space and enhance data security. At Proscan we aim to help our customers reduce storage and retrieval costs while increasing productivity and efficiency.

What People Are Saying About PROSCAN®

  • Super impressed with Proshred residential onsite service. It was quick and easy to coordinate. Anngelica Tudor was polite and personable as she scheduled our appointment.... read more

    Christina Barss
    6/29/2020

  • This place was great. The customer service was excellent and Roderick really helped me out! Thank you Proshred!

    Keirsten Huth
    10/26/2022

  • Convenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly... read more

    Sonia Perez
    10/28/2019

  • Fantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point... read more

    Deo_1776
    1/18/2022

  • Quick, the building is all the way to the back past the gate for RSM.

    Profile1 Work
    7/28/2020

  • Used ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism... read more

    QC Rob
    6/29/2021

  • Professional and all of the people that come are so nice

    tammy adams
    10/30/2016

  • Super service. Very quick and easy to get some old tax returns and bank statements shredded. Highly recommend.

    Bill Piersol
    6/28/2020

  • MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!

    Tracey Hines
    10/28/2018

  • Excellent service! Very professional and quick turn around.

    Wayne Merrifield
    12/18/2021

  • Great service and they are always super nice!!!

    Amanda Schuss
    10/30/2014

  • MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!

    Tracey Hines
    10/30/2018

  • I was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing.... read more

    Melanie Bateman
    1/21/2022

  • Professional and all of the people that come are so nice

    tammy adams
    10/28/2016

  • Proshred did a great job for me. I asked for service at my home and they sent a truck. Service was very quick. The filled... read more

    Steve Sherron
    6/29/2021
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